Plan the wedding.
Not the app stack.
Kaiplan is the planning workspace couples actually use after the proposal — budget ledger, guests, vendors, and seating in one calmer place. Paid by you. No vendor ads.
The promise
No vendor placements. Ever.
Every big wedding directory makes money when a vendor pays for visibility. Kaiplan does not sell placements, does not accept affiliate kickbacks, and does not reorder your shortlist behind the scenes. You pay for the tool, we stay on your side of the table. The only recommendations you will ever see in Kaiplan are the ones you wrote down yourself.
Why couples pay
Three reasons the free stack stops working.
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The biggest wedding directories still make money when vendors buy visibility.
That is why marketplace tools keep nudging you toward directories, badges, and promoted listings. The planning layer exists alongside the ad business instead of replacing it.
A paid planning workspace can stay focused on helping you evaluate quotes and make decisions instead of monetizing vendor attention.
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The free stack usually means a planner, a spreadsheet, and a separate guest workflow.
That stack works at first, then quotes change, guest count shifts, and the seating plan drifts away from the budget. You spend the effort reconciling tools instead of planning the wedding.
One connected workspace costs less than weeks spent reconciling quotes, guest counts, and seating changes.
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A wedding is a finite planning project, so the pricing should fit that reality.
Some couples want a lower monthly entry point. Others would rather pay once and never think about renewals during the engagement.
Pick a monthly plan or pay once for lifetime access. Buy the pricing model that fits the engagement.
What is inside
Six surfaces, one workspace.
Each plate below is a real screenshot from Kaiplan, captured against a seeded wedding so the numbers and names are honest stand-ins.
Chapter III · One
A budget ledger, not an estimate.
The ledger tracks the quote your florist actually sent — deposits paid, balances remaining, totals reconciled in real time as the wedding plan moves.
What it does
- Real vendor quotes with deposit and balance columns
- Category totals that reconcile as numbers change
- CSV export so the spreadsheet you started with comes too
Chapter III · Two
Guests, RSVPs, and dietary notes in one ledger.
One table for every name, every reply, every plus-one note. The running count answers "who hasn't replied?" without the spreadsheet equation.
What it does
- Side, group, RSVP state, and dietary notes per guest
- Filter views for the chase list and the seating chart
- Exports the way the caterer wants the file
Chapter III · Three
A seating chart that does the table arithmetic.
Drag a name from the unseated rail, drop it on a table. The inspector counts heads, flags overcommitted tables, and keeps the whole canvas legible.
What it does
- Round, rectangular, and head-table shapes
- Inspector panel with per-table counts and notes
- Stays in sync with the guest list — no copy-paste
Chapter III · Four
Vendors organized like contracts, not contacts.
One row per vendor — category, contract status, contact, the last note you sent. The email you're hunting for is one click away.
What it does
- Booked, in negotiation, and shortlisted states
- Notes field that survives the inbox
- Linked from the budget so a quote and a contract live together
Chapter III · Five
Your wedding website, in the same workspace.
Hero, story, venue, registry, RSVP. Published from the same place you keep the budget — so the URL you share doesn't live in another vendor's account.
What it does
- Editorial layout, no template-store kitsch
- RSVP responses flow back into the guest ledger
- Custom domain, SEO basics, no upsell paywall
Chapter III · Six
A checklist that knows what month you're in.
Tasks bucketed by months-out, with a default plan we wrote ourselves. Toggle a task done, write a note, ignore the ones that don't apply.
What it does
- 60+ tasks from twelve months out through the day-of
- Custom tasks live alongside the defaults
- Quiet about what's already finished — no badge spam
Pricing
Pick the plan that fits the engagement.
Pick the billing model that matches your engagement, create your account, and continue into checkout without a dead-end prelaunch gate in the middle.
Starter
$20/mo
- 30-day free trial with card required
- Budget ledger with vendor quotes
- Guest list management
- Drag-and-drop seating chart
- Wedding milestone checklist
Pro
$35/mo
- 30-day free trial with card required
- Everything in Starter
- Vendor contact tracker
- Wedding website + RSVP
- Invite your partner or planner — role-based access (owner / editor / viewer), separate logins, no shared passwords
- Wedding milestone checklist
Lifetime
$100 one-time
- Everything in Pro
- Pay once - yours forever
- No recurring charges
- Archive after the wedding — data stays forever
Starter and Pro include a 30-day free trial with card required at checkout. Cancel before day 30 to avoid the automatic charge. Have a promo code? Add it at checkout.
Questions
Wedding planning and pricing questions
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Why would I pay for Kaiplan instead of staying on free wedding apps?
Free wedding apps are usually marketplaces first. Kaiplan is meant to be the planning workspace: real quote tracking, guest coordination, vendor tracking, and seating in one place, with revenue coming from couples instead of vendor placements.
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What happens after I choose a plan?
You create your account first. After that, Kaiplan carries the plan you picked into the app so you can continue into secure checkout and start organizing the wedding in one place.
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Which plan is the right fit if I only need Kaiplan for one wedding?
Starter begins at $20/mo if you want a month-to-month option. If you would rather make one decision and keep your planning workspace for the full engagement, the lifetime option gives you the full product without ongoing renewals.
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Why is there a lifetime option?
A wedding is a finite planning project. $100 lifetime gives couples a way to pay once, keep access through the engagement, and avoid carrying another recurring subscription just to stay organized.
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Does Kaiplan include a wedding checklist?
Yes — every Kaiplan wedding comes with a pre-built milestone checklist covering 60+ tasks from 12+ months out through the day-of. Check off tasks as you go, add your own, and track your overall progress at a glance.
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Can I export my data?
Yes — your guest list, budget ledger, and vendor tracker are all exportable as CSV files directly from Settings. Your data is yours. We don't sell it, and you're never locked in.
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What happens after the wedding?
Your Kaiplan account stays active. When you're ready, you can archive your wedding in one click — it becomes read-only, but all your data stays accessible and exportable forever. On the Lifetime plan, your account is never deleted. On monthly plans, data remains available for 30 days after cancellation.
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Does Kaiplan use AI?
We're evaluating AI features for budget suggestions and vendor messaging. We'll ship them when they're accurate, not just fast. Until then, Kaiplan stays deterministic: every number on your ledger is something you or your vendor entered.